Setup and maintenance of multi site practices is easy. The organization record contains the details that are common to all practices, with practice records containing localized details.

Each organisation is listed with a set of four control buttons to the right for:

List each practice within the organization

Edit organization configuration

Delete organization

Add a new practice to the organization.

Organization Configuration

The web diary widget can be configured to fit in with your existing website. Configuration options include:

Color and font
Date format options (big endian, little endian and middle endian)
12 or 24 hour clock
Choice of language
Configurable labels for address registration fields

Practice Configuration

Each practice is configured to connect to a variety of PMS applications including Acuitas and See 20/20. It will handle secure connections using HTTPS or HTTP.

Matrix Configuration

Each practice can be configured to handle a variety of appointment lengths based on age groups which are configured here

Rules

Each practice can configure a variety of appointment lengths based on a patients age group, standard eye test, contact lens assessment, whether they are a new or existing patient and if they need an extended eye test.

A practice can use the matrix below to set appointment lengths for online booking.

The configuration script has been reduced down to a single line which is embedded on the practice website anywhere between the body tags.

The script is generated when a practice is first configured. Subsequent configuration changes will be applied automatically to a practice site. So if you change the language of the site from English to French the change will be applied.

If you need to get the configuration script for a particular practice, navigate to the practice like so:

Then click the green button, and the configuration script will appear like this:

If you need to check if a practice is functioning correctly, navigate to the practice in question like so:

Click on the diagnostic button:

The diagnostic will:

Check the connection
Show the software version
Show diary setting in the PMS
Show available diaries
Show appointment slots

You will also see how long each call takes in milliseconds.

Tests that fail appear in red and tests that succeed appear in green:

Access to the control panel is controlled through username and password. The following details are added for each user:

There are three roles that a user can have:

Super admin – Access Everything
Admin – Access limited to an organisation
Member

Access rights for each of the above are configured here:

To avoid confusion over who made what change to a configuration and when we have added a change log. The change log records the changes made by an administrator and records their username against the change.

The change log is accessed by clicking the ‘change log’ button on the ‘organization’ and ‘practice’ configuration screen here:

The change log then appears as follows: