01

ocuco web dairy

Dashboard

The dashboard is the first thing you see when logging into the control panel. If there are any errors, they appear in a graph in descending order. The practice with the most errors is listed at the top.

Ocuco Web Diary

Clicking on any of the blue bars will take you to the error log for that practice, allowing you to easily identify issues:

Ocuco Web Diary

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Ocuco Web Diary

Organization &
Practices

Setup and maintenance of multi site practices is easy. The organization record contains the details that are common to all practices, with practice records containing localized details.

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Each organisation is listed with a set of four control buttons to the right for:

Ocuco Web Diary

Ocuco Web Diary List each practice within the organization

Ocuco Web Diary Edit organization configuration

Ocuco Web Diary Delete organization

Ocuco Web Diary Add a new practice to the organization.

Organization Configuration

The web diary widget can be configured to fit in with your existing website. Configuration options include:

Color and font
Date format options (big endian, little endian and middle endian)
12 or 24 hour clock
Choice of language
Configurable labels for address registration fields

Ocuco Web Diary

Practice Configuration

Each practice is configured to connect to a variety of PMS applications including Acuitas and See 20/20. It will handle secure connections using HTTPS or HTTP.

Ocuco Web Diary

Matrix Configuration

Each practice can be configured to handle a variety of appointment lengths based on age groups which are configured here

Ocuco Web Diary

Rules

Each practice can configure a variety of appointment lengths based on a patients age group, standard eye test, contact lens assessment, whether they are a new or existing patient and if they need an extended eye test.

A practice can use the matrix below to set appointment lengths for online booking.

Ocuco Web Diary

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Ocuco Web Diary

One Line
Configuration Script

The configuration script has been reduced down to a single line which is embedded on the practice website anywhere between the body tags.

The script is generated when a practice is first configured. Subsequent configuration changes will be applied automatically to a practice site. So if you change the language of the site from English to French the change will be applied.

If you need to get the configuration script for a particular practice, navigate to the practice like so:

Ocuco Web Diary

Then click the green button, and the configuration script will appear like this:

Ocuco Web Diary

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Ocuco Web Diary

Diagnostics

If you need to check if a practice is functioning correctly, navigate to the practice in question like so:

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Click on the diagnostic button:

The diagnostic will:

Check the connection
Show the software version
Show diary setting in the PMS
Show available diaries
Show appointment slots

You will also see how long each call takes in milliseconds.

Tests that fail appear in red and tests that succeed appear in green:

Ocuco Web Diary

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Ocuco Web Diary

Secure Access

Access to the control panel is controlled through username and password. The following details are added for each user:

Ocuco Web Diary

There are three roles that a user can have:

Super admin – Access Everything
Admin – Access limited to an organisation
Member

Access rights for each of the above are configured here:

Ocuco Web Diary

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Ocuco Web Diary

Change Log

To avoid confusion over who made what change to a configuration and when we have added a change log. The change log records the changes made by an administrator and records their username against the change.

The change log is accessed by clicking the ‘change log’ button on the ‘organization’ and ‘practice’ configuration screen here:

Ocuco Web Diary

The change log then appears as follows:

Ocuco Web Diary

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Ocuco Web Diary

Multilingual

During the configuration of an organisation and option has been added to allow the selection of ‘Preferred Language’

multilingual

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